Instructional Program Review

Program Review Frequently Asked Questions

What is a Program?
Who needs to write a Program Review?

How often are Program Reviews written?
Why are Program Reviews required?

What information should be included in the Program Review?
Do I need to complete all sections of the Program Review?
How are Program Reviews used?

Which committees on campus provide resources based on information in the Program Review?
Who reads the Program Reviews?
Where can I find past Program Reviews?
Who should I contact if I need help writing my Program Review?
What is a Division Summary?
How can I provide feedback on the Division Summary?
Where can I find the data and information needed for my program review?

 

What is a Program?

 

Las Positas College uses the following definition of a program:

A program is an organized set of courses and/or services that lead to defined objectives in support of and advancement of student learning.

Who needs to write a Program Review?


Program Reviews are written by disciplines and service areas as defined in the catalog (e.g., ESL, Welding, Counseling, Admission and Records, Library). They may also be written by any institutional entity supporting instruction or students (e.g., Puente, Writing Center, EOPS). A collection of programs may choose to submit a single Program Review (e.g., Fire Science, Administration of Justice and OSHA have, historically, submitted a joint Program Review).

 

A list of programs that have traditionally written Program Reviews is available here.

 

Administrative units follow a different Program Review process; they should contact their supervisor for information.

               

How often are Program Reviews written?

 

Program Reviews are written each year. The Program Review Committee works to keep the Program Review template as succinct as possible, while still fullfilling the planning and documentation needs of the college.


Why are Program Reviews required?

 

ACCJC standards require institutions to use Program Reviews on an ongoing basis for institutional planning:

 

Standard 1, Section B9: The institution engages in continuous, broad based, systematic evaluation and planning. The institution integrates program review, planning, and resource allocation into a comprehensive process that leads to accomplishment of its mission and improvement of institutional effectiveness and academic quality. Institutional planning addresses short- and long-range needs for educational programs and services and for human, physical, technology, and financial resources.  

               

What information should be included in the Program Review?


Programs should include any information they feel is relevant. However, the following topics are of particular interest to Program Review readers (click here to find out more about each topic):

 

  • Community Relationships and Partnerships
  • Curriculum
  • Enrollment Management
  • External Factors
  • Facilities, Supplies and Equipment
  • Financial/Budgetary
  • Human Resources
  • Learning Support
  • LPC Planning Priorities
  • Pedagogy/Teaching Methods
  • Professional Development
  • Services to Students
  • SLO/SAO Process
  • Technology Use

Do I need to complete all sections of the Program Review?

 

No. If the requested information does not apply to your program, write “Not Applicable.”  


How are Program Reviews used?


Program Reviews are used for the following purposes:

 

  • To inform the campus and community about LPC programs
  • To create Division Summaries
  • To help determine College Planning Priorities
  • To provide information for decisions about resource allocation
  • To document fullfilment of accreditation requirements such as SLO/SAO assessment, curriculum updates, and program-set standards
  • To provide a space for program planning and reflection

 

Which committees on campus provide resources based on information in the Program Review?


The following committees may consult Program Reviews when making planning and allocation decisions:

 

  • College Enrollment Management Committee
  • Curriculum Committee
  • Facilities Committee
  • Hiring Prioritization Committee
  • Institutional Planning and Effectiveness Committee
  • Professional Development Comittee
  • Resource Allocation Committee


Who reads the Program Reviews?


Program Reviews are read by the Program Review Committee, the SLO Committee, the Division Deans and the Vice Presidents of Student Services and Academic Services. They may also be read by members of planning and allocation committees. They are posted online and available to the public.


Where can I find past Program Reviews?


All Program Reviews are posted on the college’s Program Review website.


Who should I contact if I need help writing my Program Review?


Contact the Program Review Chair  for help with any section of the Program Review.


You may also want to contact the following people for help with specific sections of the Program Review:

 


What is a Division Summary?


Division Summaries are written by the Division Deans or other supervising administrators. They summarize the information in the divisions' Program Reviews. The summaries are posted on the Program Review website along with the Program Reviews. They are used as part of institutional planning processes such as creating the Institutional Planning Priorities, Facilities Master Plan and Educational Master Plan.


How can I provide feedback on the Division Summary?


Program Drafts of the Division Summaries will be posted on the Program Review website during the last week of November. The campus will be notified when the summaries are posted. There will be a two-week window for providing feedback.


Where can I find the data and information needed for my program review?


Program overview data (such as student demographics and student success numbers) can be found on the website of the Office of Institutional Research and Planning.  Data will be posted in August for the previous academic year (for example, AY 2016-17 data will be posted in August 2017). Contact the Office for help finding or analyzing the data, or to make specialized data requests.


SLO data can be found in Elumen. Contact the SLO Chair for help with SLOs or SAOs.


Curriculum information can be found in Curricunet. Contact the Curriculum Chair for help with curriculum information.


Strong Workforce data can be found in LaunchBoard. Contact the CTE Projects Coordinator for help with Strong Workforce data or to receive your program’s labor market data.



Program Review Chair

Karin Spirn
925.424.1219

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Page last modified: August 16, 2017