How to Make a Deposit
A Deposit Slip is required to deposit any funds into a Club Account. The Deposit Slip is a multi-part carbon form and can be obtained in the Office of Student Life, Room 1643 or Administrative Services, Room 1689. A Deposit Slip is also used to deposit unspent funds from an Advance.
Indicate the Club/organization name, date, deposit amount and account number on the form. Also indicate how the revenue was raised or whether the deposit is a credit expense. If the money was raised through “Fundraising” or “Other,” please be specific as to the activity. This information is included on the monthly Club Balance Sheets e-mailed to the Club Advisors.
All monies must be 1) immediately deposited into the club account with Administrative Services, Room 1689, using a deposit slip. If the event occurs after hours and Administrative Services is closed, Clubs may ask Campus Safety (B. 1700) to secure the funds until the next working day. Clubs MUST then retrieve the money from Campus Safety and deposit the monies with Administrative Services as noted above. No Club member or Club Advisor may hold Club monies; nor may they reimburse themselves or others out of monies raised or collected. All monies must first be deposited into the Club’s account and then the appropriate Disbursement Request may be submitted.
DO NOT BRING FUND RAISING MONEY TO THE STUDENT LIFE ASSISTANT. REPEAT: DO NOT BRING FUND RAISING MONEY TO THE STUDENT LIFE ASSISTANT. TAKE IT DIRECTLY TO ADMINISTRATIVE SERVICES IN ROOM 1689.