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Student Clubs

Event Planning

 

Clubs may hold weekly, bi-weekly, or monthly meetings depending upon the Club’s Constitution and usually require a location at LPC in which to hold their meetings and/or other events.  A Club Request for Facilities, Equipment, and Support MUST BE completed, signed by the Club Advisor, and submitted to the Director of Student Life no later than 1 week prior to the meeting.  The Facility Request form can be found on the "Club Forms" web site under Student Clubs and can be filled out on-line and then printed.

 

CLUBS MAY NOT HOLD MEETINGS OR EVENTS UNLESS A FACILITIES REQUEST FORM HAS BEEN SUBMITTED TO THE DIRECTOR OF STUDENT LIFE.

 

Requests for Facilities will not be processed on short notice.  Once the Request for Facilities is processed, it will be confirmed via e-mail to the Club Advisor and Requester.  Clubs are not allowed to contact LPC’s Maintenance & Operations or ITT to request equipment, tables, chairs, etc.  Clubs must notify the Student Life Assistant no later than one day prior to the event if the event is cancelled.

 

Clubs that fail to follow these procedures WILL BE in jeopardy of 1) not having access to their club funds, 2) not having their club requests processed, and 3) prohibited from holding club events. Clubs may also be subjected to a "penalty fee" if events are not cancelled without a minimum of one-day notice.

 

Las Positas College benefits from organized activities/events sponsored by their various departments and/or student clubs.  LPC encourages working with the local community.  If an activity/event is to be planned with an outside organization or group, the Club’s Advisor needs to speak with the Director of Student Life.  When an activity must be cancelled or rescheduled, Clubs must notify their Club Advisor as well as the Director of Student Life immediately upon cancellation.  Please adhere to the following timeline with regard to planning Club events. 

 

Requests will not be approved under short deadlines!!!

 

Event Planning Timeline

 

Type of Activity                   Size of Event              Time to Process

 

Meeting                                            Less than 25                       1 week

 

Small Event                                      Less than 75                       1 week

 

Minor Event                                     Less than 100                     2 weeks

Assistance may or may not be needed from M&O, Security or Tech Staff

 

Large Event                                      More than 100                    3-6 weeks

Assistance may or may not be needed from M&O, Security or Tech Staff.

External participants may be attending.

 

Next Topic: Room Reservations

 

Return to Club Procedures Home Page

 

Student Clubs

Scott Miner
Director of Student Life
925.424.1494

Sheri Moore
Student Life Assistant
925.424.1408

CJ Singh
ICC Chair
925.424.1490

 

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Page last modified: July 09, 2013