- Las Positas College
- Administrative Services
- Disbursement Requests
Administrative Services
- Administrative Services Home
- Bulletin Board
- Staff Directory
- Forms
- Procedures
- Grant Process
- Payroll, HR, and Hiring
- Employee Handbook
- Facilities Requests and Rentals
- Secure Shredding
- Certificate of Liability Insurance
- Student Insurance
- CARES Act Institutional Aid Reporting
- Cafeteria
- Child Development Center
- Information Technology
- Campus Safety
Disbursement Requests
Employee Reimbursements
If you purchase items for the college, you may be reimbursed for the expenses, provided all necessary conditions are met. Before purchasing items, be sure to consult your supervisor for approval. In order to receive reimbursement for expenses incurred, complete a Disbursement Request Form. Original, itemized receipts with proof of payment are required. It is the employee's responsibility to request an itemized receipt, with proof of payment, from the vendor if it is not initially provided. Be mindful of vendors that do not provide itemized receipts with proof of payment and consider purchasing from vendors that do provide this.
Direct-Paying Vendors
Vendors may be paid directly via a Disbursement Request Form. Backup documentation, such as an invoice or similar document, must be included with the request. These requests will be reviewed by the Business Office, but most payments will be processed by the District Accounts Payable Office.*
*ASB and Co-Curricular funded requests are paid through the LPC Business Office.
Disbursement Request Process
Flowchart: Disbursement Requests
Examples: District-Clearing | ASB | Co-Curricular
- Complete the Disbursement Request Form. Download the PDF file to your computer and open the file in your Adobe program. Do not edit the form in a browser. Attach all necessary backup documentation, such as receipts (original, itemized, with proof of payment), invoices, etc. to the Disbursement Request PDF file. Documents can be attached by pressing Ctrl+Shift+i while having the Disbursement Request PDF open. Documents must be attached before any signatures are applied to the form. You may not be able to attach documentation after the form is signed.
- Obtain up to your Vice President's (or President's) signature approval.
- Submit the completed and combined PDF to the Business Office.
- The Business Office will obtain signature approval from the Vice President of Administrative Services.
- Checks are disbursed as follows:
- Processed by the District Accounts Payable Office:
- Direct-payments to vendors.
- Employee reimbursements greater than $500.
- Note: ASB and Co-Curricular funded requests are not paid by District AP.
- Processed by the Business Office:
- Employee reimbursements less than $500.
- Disbursement Requests paid using ASB or Co-Curricular funds.
- Processed by the District Accounts Payable Office:
For more information please contact:
Anette Raichbart
Vice President of Administrative Services
(925) 424-1630
araichbart@laspositascollege.edu
Kiley Zieker
Executive Assistant
(925) 424-1631
kzieker@laspositascollege.edu
Sharon Davidson
Administrative Services Technician
(925) 424-1632
sdavidson@laspositascollege.edu
Sui Song
Administrative Services Officer
(925) 424-1634
ssong@laspositascollege.edu
Alesia High
Fiscal Coordinator, Special Programs & Grants
(925) 424-1633
ahigh@laspositascollege.edu
Thomas Rothman
Accounting Technician
(925) 424-1636
trothman@laspositascollege.edu