LPC Library Collection Development Policy Statement

Approved by Faculty Senate - Fall, 1996

(Supporting Documentation Added May 1999)


The Las Positas College Library exists to support the total educational program of Las Positas College and to serve its students, faculty and staff. Special needs of the citizens of the district will be considered after the needs of the college community are met.

As the programs and other information needs of the college change, collection development must evolve to meet these changing needs. All members of the college's communities are encouraged to contribute their ideas concerning the nature and content of the collection development policy.

Mission of the Library

This policy is intended to guide the building and enrichment of the collection in accordance with the mission of the Library and Las Positas College. The mission of the Library is to provide the information services and resources required to meet the needs of the educational programs of Las Positas College. The Library's primary goal in developing the collection is to support the educational programs of Las Positas College. The Las Positas College institutional objectives, as stated in the college catalog, include offering a two-year curriculum designed to:

  1. permit students to transfer typically as juniors, to leading four-year colleges and universities;
  2. provide technical training to prepare students for employment in occupations requiring two years of study or less, or to assist persons already employed;
  3. make continuing education available to residents desiring to increase their knowledge and skills.

Intellectual Freedom

The Library collection attempts to provide for the free exchange of ideas in accordance with the Library Bill of Rights as adopted by the American Library Association. No censorship will be exercised on the basis of frankness of language, or the controversial manner an author may use in dealing with religious, political, sexual, social, economic, scientific, or moral issues as long as the materials fit into the general collection parameters of the Library.

Questioned Materials Procedures

Library faculty will ask the persons or groups who question or challenge materials to fill out a Adobe Acrobat PDF ImageRequest for Reconsideration (writeable) form which must be signed by the persons or groups. This completed form will then be referred to the Dean of Academic Services, Learning Resources and Technologies for appropriate action. In handling criticisms of material or attempts at censorship, the Dean will provide the persons or groups a copy of this policy and a written response. Persistent or repeated criticisms from the person or groups will be referred to the College President.

Selection Responsibility

The Dean of Academic Services, Learning Resources and Technologies supervises the collection development process. Although Library faculty are responsible for the overall development of the library collections, faculty in all disciplines of the college are expected to take an active role in selecting library print and media materials. The Library faculty act as contact persons for each of the academic areas and assist faculty with library resource selection and use.

Students, college staff, and administrators are also encouraged to make recommendations for book and media purchases to the Library faculty. Requests for purchase of library materials, from all sources, will be considered in light of this document and in relation to the overall instructional and educational purposes of the college. After a request meeting these criteria has been made by faculty, staff or students, an order will be placed for the materials if funds are available, or the request will be placed in a future-orders file for such time when funds will allow it to be reconsidered for purchase.

Allocation of Funds and Collection Development

The Dean of Academic Services, Learning Resources and Instructional Technologies, in collaboration with the other Library faculty, is responsible for determining how funds will be allocated within the materials budget. Funds are allocated for reference and general materials, acquisitions, cataloging and processing, as well as an equitable distribution of funds for subject materials in the four areas of the college.

The allocation of funds and the comprehensiveness of the collection will reflect student demand for materials and the discipline areas. Consideration will be given to the materials available in other area libraries in the immediate geographic locale. There are several public libraries, one hospital health library, and one California State University library. Las Positas College has a shared on-line catalog and reciprocal borrowing privileges for students, staff and faculty with Chabot College Library. The Las Positas College Library collection is not designed to support all research needs in any area, but provides at least basic information support in all the college disciplines. Each subject area allocation includes funds for print materials, including serials, audiovisual and electronic materials.

Selection and Evaluation of Materials

Materials for the library will be selected in the following order of priority: curriculum support; outstanding items in other fields of knowledge; and materials for professional growth of faculty and staff.

Materials considered for addition to the collection will be evaluated with attention given to: written reviews; size and adequacy of the current collection; potential use of materials by students and faculty; appropriateness for lower-division college use; and currency (current material is given high priority).

Library Materials

Books (Circulating Collection)

The Library will purchase single copies of hardbound books whenever possible. Paperbound books will be acquired only when there is no choice in the binding, or when the Library must exercise judgments of economy. Relative price when compared to the perceived long-term value and use will be considered.


The reference collection is composed of information sources that are most successfully utilized in the library and which the reference Library faculty need close at hand to assist in responding to information requests. With few exceptions, reference materials are not meant to be read continuously from beginning to end, but contain relatively short and discrete articles or bits of information which users will consult one or a few at a time. Reference materials include, but are not limited to, indexes, encyclopedia, handbooks, directories, dictionaries and compilations of statistics.

Reference material is chosen because of its authority, scope, treatment, arrangement, cost and need. It must be as up-to-date as is necessary for the provision of current and reliable information. Superseded editions that are removed from the reference collection may be added to the circulating collection if the information in them is not obsolete or likely to be misleading to users. At least one general encyclopedia shall be replaced each year on a rotating basis.

The Library maintains a very small collection of local maps, but does not actively acquire this format. A representative collection of general and specialized atlases will be acquired and maintained in the reference collection.


Textbooks are not normally selected for purchase. However, exceptions will be made when textbooks are considered classics by experts in the field, when other kinds of books in a curricular area are sparse, or when textbooks treat important areas not otherwise represented in the collection. No attempt will be made to purchase every text that is being used for courses at the college. The Library may accept as gifts relevant texts that are not superseded by a subsequent edition.

Foreign Language Materials

Foreign language material will not be acquired, except those materials, whether in monograph, serial or audiovisual format, which supports the foreign language teaching programs of the college.


The Library will purchase current fiction when it is of sufficient literary merit and contributes to the overall enrichment of the library collection. Routine expenditure of limited library funds for popular fiction will not be made because of the proximity of the Livermore Public Library and the Alameda County libraries. However, efforts will be made to provide a balanced and representative selection reflecting the cultures of the world and the world's major literary figures, along with the supporting biographical and critical studies.


Serials include journals, magazines, newspapers, newsletters, print and electronic abstracts and indexes. Since every journal title represents a continuing expense, titles will be added very selectively. Most serials that the Library acquires will be indexed or abstracted in sources that the Library owns. When indexing is not available, a serial will be acquired only when there are assurances from faculty that class assignments will be made directly to the serial. The library faculty in consultation with the area faculty will periodically evaluate the serials collection and identify titles no longer needed, so that new titles may be added.

Local, some regional and national newspapers will be acquired but not preserved in paper issues. Access through electronic or film media will be provided for selected titles in order to provide retrospective reference information.

Gift subscriptions and back issues of serials will be accepted if they meet the criteria of this collection development policy. However, in no case will serials older than four years be accepted on a routine basis.

Media Resources

The Library will purchase audiovisual materials needed to support the curriculum in all formats for which it has equipment or facilities. Current formats include disc recordings, audio tapes, videotapes, and slides. These formats may expand as technology changes.

The Library normally acquires audiovisual materials at the request of faculty members. Requests for more expensive material will be scrutinized more closely than requests for inexpensive material. Factors such as potential use, published reviews, the quality of the product, and overlap with material already owned will be considered. The Library may choose to purchase an item for which demand is great even if the item is available from a free-loan source.

The Guidelines for Media Resources in Academic Libraries prepared by the Academic, College and Research Libraries Media and approved in March 1999 will be used as a guideline to help develop the selection, purchase and use of LPC Library media resources.

Computer Software

The Library obtains general purpose software, such as popular word-processing, spreadsheet, desktop publishing and graphics programs, for placement on publicly available computer hardware in the Library. The Library also acquires reference databases in Web format through the Internet for Library use.

Government Publications

The Library is not a federal or state depository and does not maintain a separate collection of government publications. Government publications, whether monographs or serials, are acquired and integrated into the collection as appropriate.

Additional Guidelines


The selection of materials received as gifts will be governed by the same criteria that govern the selection of purchased items. The Library reserves the right to dispose of duplicate and unwanted material. Disposal may be by direct sale, by gifts to other libraries, by discard, or other appropriate means. The Library is not responsible for a monetary statement to the donor for tax purposes, but will acknowledge receipt of the gifts. The Library assumes no responsibility for the use donors make of such acknowledgments.

Special Collections and Materials

Named Collections

Materials or the funds to purchase them will be accepted within the guidelines of the collection development policy.

Collection Maintenance/Unneeded Materials

Library faculty will withdraw library materials when, in their professional judgment, such a course of action is necessary to remove unneeded material. Continuous evaluation of holdings is an essential ongoing routine, in which unneeded materials are removed permanently from the library collection. Examples of unneeded materials which might be targeted for withdrawal could include multiple copies, badly damaged or deteriorated materials, out-of-date or chronically unused materials, dated periodicals, and obsolete media materials. The Library faculty may also withdraw materials because of a shortage of shelf space or other serious constraints.

Whenever possible, faculty members and other subject specialists should be invited to participate in the weeding process to assure that materials of historical or research interest are not inadvertently removed. Weeded materials are officially withdrawn from the collection and disposed of by direct sale, by gifts to other libraries, by discard, or other appropriate means.

Library materials reported missing are not replaced automatically. Instead, potential replacements are evaluated using the same criteria for selection as regularly purchased items. Heavily used materials, determined to be necessary for teaching or research, will be replaced as quickly as possible if they are still available. Other materials will be replaced upon the recommendation of the Library faculty. If after two (2) years an individual bibliographic item is still missing and cannot or will not be replaced, it is to be considered permanently lost and all records of it will be eliminated from the catalog.


The collection development policy will be evaluated and changed as necessary by an ad hoc committee activated by the Library Coordinator or the Dean of Division I and the Faculty Senate, based on the growing and changing needs of Las Positas College and the Library. The Library Bill of Rights follows.

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Page last modified: March 12, 2015