Guidelines for Rental of Facilities
- Applications for LPC Facilities Rentals should be submitted four to six weeks before the event. While applications will be accepted up to three weeks before the event, submitting an application four to six weeks before the event is preferred and encouraged, so as to allow sufficient time to consider the request, reserve the room, prepare the billing detail, and allow the client sufficient time to pay the billing detail 15 days before the event.
- Applications for complex events—those requiring multiple venues or dates—should be submitted as soon as possible to allow sufficient processing time.
- Applications submitted less than three weeks before the event require payment by cashier’s check, or money order, assuming the application is approved.
- An application may be denied if it is not submitted sufficiently before the event, since payment in full is required before the event.
- First priority for facilities is given to Las Positas College’s educational program and College events. Therefore, rental requests for future semesters cannot be considered until that semester’s Class Schedule is finalized. Applications for future semesters will be held until the Class Schedule is finalized and the client will be notified of the delay and when the application will be able to be considered.
- Reservations may be cancelled for instructional needs.
- Cancellation by the client requires seven days notice or all fees apply.
- For more detailed information regarding the use of the gymnasium and other athletic facilities, please see athletic rental guidelines.
- Payment for all rentals must be received in full by Business Services at Las Positas College 15 days prior to an event, or the event will be cancelled.
- Non-profit organizations must submit official verification of their non-profit status in order to receive the non-profit rental rates.
- Las Positas College requires the furnishing of a certificate of liability insurance from the applicant in the amount of one million dollars ($1,000,000.00).
- For groups of 100 or more, additional Custodial and Campus Safety services will be required. There will be an additional fee for this.
- If additional Campus Security Officers are needed during an event, there will be an extra fee for this.
- Client is required to have the piano tuned if a piano is used during an event.
- Las Positas College enforces a strict non-smoking policy. Smoking is not allowed in any of the buildings, indoor and outdoor facilities, and any open areas, except for three designated kiosks located throughout the campus. (Refer to map for locations.)
- Parking permits are required at all times, Sunday - Saturday.
- One-day parking permits may be purchased for $2.00 at vending machines located in all Parking Lots.
- Disabled Parking Lots are enforced 7 days a week and 24 hours a day. No exceptions.
- If arriving by bus, please check with Campus Safety for designated parking areas and fees.
- Campus Safety will be notified of the rental event and will be responsible for unlocking facilities.
- Upon arriving for the event, you must check in with Campus Safety. They can be reached by phone at (925) 424-1690 or you can go to their office located in Building 1600, room 1605, near the circle driveway bus stop in the middle of campus.
- Facilities must be vacated by the end time indicated on the rental application. If additional time is needed to restore facilities to their original condition, then that additional time should be reflected on the rental application.
- Please notify Campus Safety when your event is over and you are leaving the facility.