Skip to main content
  • Campus Map
  • Find People
  • Faculty & Staff
  • Student Resource Guide
  • CLASS-Web
  • Canvas
  • Online Learning
  • Library
  • Quick Links
    • 25Live
    • A - Z Index
    • Academic Calendar
    • Bookstore
    • CLASS-Web
    • Copy Services (TRAC)
    • CurricUNET
    • eLumen
    • Faculty & Staff Email
    • Facility Rentals
    • Facilities Work Order Requests
    • Industry Credentials
    • Most Used Pages
    • Parking Permits
    • Professional Development
    • Service-Now
Las Positas College - Home
  • Discover LPC
    • Why Choose LPC?
    • Office of the President
    • President's Welcome Message to Students
    • About Las Positas College
    • College Governance
    • Parking Permits
    • Administrative Services
    • Foundation
    • Accreditation
    • Measure A
    • Community Education
    • Educational Partnerships
    • Child Development Center
    • Outreach Services
    • Consumer Information
    • Employer Services
    • Student Success Scorecard
    • Salary Surfer
    • A - Z
    • Social Media
    • The Express
  • Admissions
    • Admissions & Records Office
    • Steps to Success
    • Apply for Admissions
    • International Students
    • Admissions Forms
    • Transcripts
    • Fees, Tuition, & Refunds
    • Online Class Schedule
    • Registration Policies
    • Residency Requirement
    • Priority Registration
    • Concurrent Enrollment
    • DegreeWorks
  • Financial Aid
    • Financial Aid Office
    • Financial Aid TV
    • Financial Aid Forms
    • Financial Aid Eligibility
    • Financial Aid Programs
    • Scholarships
    • Fee Waiver Program
  • Students
    • Student Services
    • Assessment Center
    • Black Cultural Resource Center
    • Bookstore
    • Career & Employment Center
    • Counseling
    • Commencement
    • Disabled Student Programs and Services
    • Health & Wellness Services
    • Online Orientation Information
    • LPC Tutorial Center
    • Transfer Center
    • Veterans First Program
    • CLASS-Web
    • Student Email
    • Canvas
    • Student Life
    • Student Government
    • Student Clubs
    • Student Resource Guide
    • Classes Not Meeting Today
    • Computer Center
    • ILC (Integrated Learning Center)
    • RAW (Reading & Writing) Center
    • Open Math Lab (Math Students Only)
  • Academics
    • Academic Services
    • Programs & Divisions
    • Academic Calendar
    • Academic Integrity
    • Articulation
    • College Catalog
    • Class Schedule
    • Final Exam Schedule
    • Academic and Career Pathways
    • Associate Degrees
    • Certificates
    • Industry Credentials
    • Continuing Education (Noncredit)
    • High School Credit Program
  • Performing Arts
  • Athletics

Learn more about COVID-19 updates and safety measures.

Administrative Services
  1. Las Positas College
  2. Administrative Services
  3. Disbursement Requests

Administrative Services

  • Administrative Services Home
  • Bulletin Board
  • Forms
  • Procedures
    • Banner Accounting Modules
    • Budget Management
    • Requisitions
    • HEERF/CARES Funding Requests
    • Disbursement Requests
    • Conferences
    • Deposits
    • Invoices
  • Grant Process
  • Payroll, HR, and Hiring
  • Facilities Requests and Rentals
  • Cafeteria
  • Certificate of Liability Insurance
  • Student Insurance
  • CARES Act Institutional Aid Reporting
  • Shred-It Shredding
  • Child Development Center
  • Information Technology
  • Campus Safety

Disbursement Requests

Employee Reimbursements

If you purchase items for the college, you may be reimbursed for the expenses, provided all necessary conditions are met. Before purchasing items, be sure to consult your supervisor for approval. In order to receive reimbursement for expenses incurred, complete a Disbursement Request Form. Original, itemized receipts with proof of payment are required. It is the employee's responsibility to request an itemized receipt, with proof of payment, from the vendor if it is not initially provided. Be mindful of vendors that do not provide itemized receipts with proof of payment and consider purchasing from vendors that do provide this.

Direct-Paying Vendors

Vendors may be paid directly via a Disbursement Request Form. Backup documentation, such as an invoice or similar document, must be included with the request. These requests will be reviewed by the Business Office, but most payments will be processed by the District Accounts Payable Office.*

*ASB and Co-Curricular funded requests are paid through the LPC Business Office.

Disbursement Request Process

Flowchart: Disbursement Requests

Examples: District-Clearing | ASB | Co-Curricular

  1. Complete the Disbursement Request Form. Download the PDF file to your computer and open the file in your Adobe program. Do not edit the form in a browser. Attach all necessary backup documentation, such as receipts (original, itemized, with proof of payment), invoices, etc. to the Disbursement Request PDF file. Documents can be attached by pressing Ctrl+Shift+i while having the Disbursement Request PDF open. Documents must be attached before any signatures are applied to the form. You may not be able to attach documentation after the form is signed.
  2. Obtain up to your Vice President's (or President's) signature approval.
  3. Submit the completed and combined PDF to the Business Office.
  4. The Business Office will obtain signature approval from the Vice President of Administrative Services.
  5. Checks are disbursed as follows:
    1. Processed by the District Accounts Payable Office:
      1. Direct-payments to vendors.
      2. Employee reimbursements greater than $500.
      3. Note: ASB and Co-Curricular funded requests are not paid by District AP.
    2. Processed by the Business Office:
      1. Employee reimbursements less than $500.
      2. Disbursement Requests paid using ASB or Co-Curricular funds.

Missing Receipt Process

If you are missing a receipt for a college-approved purchase and would still like to be reimbursed, please follow the instructions below. This MUST be done before submitting your packet (Disbursement Request or Conference Expense Claim) to your supervisor or to the Business Office. The Business Office will not accept Missing Receipt Statement forms that have not been fully approved.

Flowchart: Missing Receipts

  1. Complete the Missing Receipt Statement Form.
  2. Submit the form to your supervisor for approval.
  3. Submit the form to the Office of the Vice Chancellor of Business Services for final approval.
  4. Once fully approved, attach the form to your packet (Disbursement Request or Conference Expense Claim).

For more information please contact:

Anette Raichbart
Vice President of Administrative Services
  
(925) 424-1630
  araichbart@laspositascollege.edu

Denise Patlan
Executive Assistant
  (925) 424-1631
  dpatlan@laspositascollege.edu

Sharon Davidson
Administrative Services Technician
 
 (925) 424-1632
  sdavidson@laspositascollege.edu

Sui Song
Administrative Services Officer
  (925) 424-1634
  ssong@laspositascollege.edu

Alesia High
Fiscal Coordinator, Special Programs & Grants
  (925) 424-1633
  ahigh@laspositascollege.edu

Thomas Rothman
Accounting Technician
  (925) 424-1636
  trothman@laspositascollege.edu

Las Positas College

3000 Campus Hill Drive
Livermore, CA 94551
(925) 424-1000

  • Apply for Admission
  • Bookstore
  • Canvas
  • Contact
  • Jobs
  • Employer Services
  • Faculty & Staff Email
  • Student Email
  • The Zone | CLASS-Web
  • Student Government
  • Document Viewers
  • Parking Permits
  • Safety & Security
  • Campus Crime Statistics
  • Academic Senate
  • Curriculum Committee
  • Incident Referral Forms
  • Accreditation
  • Title IX
  • Accessibility
  • Disclaimers
  • Governing Board Agenda
  • HEERF Cares Act Reporting
  • Facebook
  • Twitter
  • YouTube
  • Instagram
Chabot-Las Positas Community College District
7600 Dublin Boulevard, 3rd Floor
Dublin, CA 94568
(925) 485-5208
Chabot College
25555 Hesperian Boulevard
Hayward, CA 94545
(510) 723-6600
© Copyright 2022 Las Positas College
©